CONSTITUTION AND BYLAWS OF THE
THE WASHINGTON STATE CHAPTER
ARTICLE l. - NAME
This Society shall be known as the Washington State Gourd Society, Mu Chapter of the American Gourd Society; a non-profit organization.
ARTICLE ll. - PURPOSE
The purpose of the Washington State Gourd Society Chapter is to learn, and to teach those interested in the culture and craftsmanship of gourds.
ARTICLE lll. - MEMBERSHIP
Individual memberships are open to all persons interested in this state society, and will pay an assigned membership fee. Members must have current membership to the American Gourd Society.
Section 1. Membership entitles all members to be able to vote, hold office, and to participate in all Chapter activities.
Section 2. Membership will be in increments of one (1) year and begins January 1. New members only, joining after September 1, will be paid through the following year.
ARTICLE lV. - THE EXECUTIVE BOARD
Section 1. The Executive Board will be comprised of Officers and Directors.
Section 2. Officers: President, Vice President(s), Secretary, Treasurer, Membership Secretary, Newsletter Editor, and Webmaster.
Section 3. Additional Officers will be selected as required through membership vote.
Section 4. Six (6) Directors shall be elected from the membership, with a minimum number of six (6).
ARTICLE V. - MEETINGS
Section 1. The Executive Board will meet as often as necessary to conduct business of this Society. Membership and interested visitors are welcome to attend also.
Section 2. Eight (8) members present shall constitute a Membership Meeting, and shall meet a minimum of twice each year.
ARTICLE VI. - AMENDMENTS
This State Constitution may be amended by a two-thirds majority vote of members present at either the Spring or Fall meetings, with the provision that all members have been notified of such amendment thirty (30) days prior to the meeting.
ARTICLE I. - GOALS
Section 1. The goal of this state society is to carry out our own objectives and those of the American Gourd Society.
Article ll. - DUES
Section 1. Membership dues per individual membership shall be assessed. The Executive Board shall establish the amount for dues.
ARTICLE III. - OFFICERS' TERMS
Section 1. Terms of office are two (2) years.
Section 2. President, Secretary, Treasurer, and three (3) Directors are elected on odd numbered years at the Fall meeting. Vice-President(s), Membership Secretary, Newsletter Editor, Webmaster and three (3) Directors are elected on even-numbered years at the Fall meeting.
Section 3. If a vacancy in any office occurs, except Presidency, the Executive Board shall appoint a member to fill any unexpired term of office. Newly appointed Officers/Directors term begins immediately.
Section 3(a). If a vacancy occurs in the office of Presidency, the first Vice-President shall take over the duties of President, effective immediately, and shall remain in office until the next scheduled election.
ARTICLE IV. - OFFICERS AND DUTIES
Section 1. President - presides over all meetings of this Board and general membership. President shall identify any committee necessary and appoint a Chairman for that committee with the Executive Board's approval. Develop a strategic plan to advance the organization's mission and objectives and to promote revenue, profitability and growth as an organization. Oversee the organization's operations to insure efficiency, quality, service, and cost-effective management of resources.
A president sometimes needs to make on-the-spot decisions which will benefit the organization as a whole when looking at the big picture of the organization's ultimate goals.
Section 2. Vice President(s) - assists President and assumes all duties of the Presidency in the absence of President. The Vice President(s) will continue to do so until the President's return, or until the next President takes office.
Section 3. Secretary - shall take minutes of all meetings and keep all records of the Society's activities.
Section 4. Treasurer - Receives all monies belonging to the Society; keeps accurate records of receipts and disbursements. Bills and Expenditures must be presented to Treasurer for payment. Monies will be directed to a bank convenient to the Treasurer. A written report of receipts and expenditures are to be presented at both the Spring and Fall meetings.
Section 5. Membership Secretary - maintains up-to-date list of all members and may notify members of the need to renew their membership. Sends notes to Treasurer noting member status, new member, renewals.
Section 6. Newsletter Editor will keep a scrapbook of pictures, clippings, etc., and publishes a newsletter which carries advertisements and publicity.
Section 7. Webmaster maintains and updates the Society's webpage, and maintains membership through PayPal Accounts.
ARTICLE V. - EXECUTIVE BOARD.
Section 1. The Executive Board of this Chapter shall consist of all elected Officers and Directors who have authority to conduct any business of the WA State Chapter.
Section 2. The Executive Board shall meet as often as necessary at the call of the President to conduct Society Business.
Section 3. Executive Board shall establish budget and oversee all Society Expenditures.
ARTICLE VI. - COMMITTEES
Section 1. Committees may include, but not be limited to, Nominating, Auditing, and Activities, and must be approved by the Board.
Section 2. The Auditing Committee consists of two (2) members who shall audit the Treasurer's records every two (2) years, before a new Treasurer takes office, and six (6) months afterward.
ARTICLE VII. - DISSOLUTION
In the event of dissolution of the Washington State Gourd Society, all debts must be paid, and any remaining assets of this State Society shall be presented to the American Gourd Society.
1. All membership and Executive meetings will be conducted according to the order of Business.
2. Standing Rules will be enforced until suspended which can be done at any one meeting by Majority Vote, providing that it pertains to business at hand.
3. Fiscal year of the Washington State Gourd Society will be from 4/30 thru 3/31 of each year.
4. ORDER OF BUSINESS:
a. Call to order
b. Reading of previous meeting's minutes
c. Treasurer's report
d. Approval of bills
f. Committee reports
g. Unfinished business
h. New business
j. Open comments